Instructions for Presenters

Key Dates & Checklist

Pre-Conference Setup

Please make sure you create a zoom account at least one day prior to Conference and log in with your account (not guest) to the Zoom app (not Internet Explorer).

Presentation Recording & Upload

Record & upload your presentation by August 1st at our Google Drive Directory.

File Naming Convention: Rename the files as “TrackName_lead author last name” (e.g., EasternTrackDay1_SharedMobility_Irannezhad)

Required Files: Please ensure you upload two files: - Your PowerPoint slides (as .pptx) - Presentation recording (as .pptxs or .webm)

Presentation Length

Your presentation should be 10 to 15 minutes.

During the Conference

Active Participation: Please participate in your session & in many others! Your recording is simply a backup, in case you have connection issues.

Q&A Session: We also have 5 minutes for Q&A with authors, for a total of 20-min per paper.

Note: Flash session presenters will have only 15 minutes total.

Recording Your Presentation

Recording Tips

Audio Quality: - If possible, use a microphone rather than your computer’s in-built speaker to record your audio

Environment Setup: - Ensure all notifications are turned off - Remove background noise, turn off fans, devices & close the door to avoid distraction

Video Positioning: - Please make sure your video does not block the texts on your slides

Platform-Specific Instructions

Windows users can use PowerPoint Slideshow/Record tool as described here.

Mac users who cannot record the camera by the PowerPoint, can use Panopto instead.

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